KALUS
(540) 546-6991 Start with a two-week look
Nothing sends without your OK

We handle the paperwork.You keep the final say.

Every job closed out, invoiced, followed up and paid, on the software you already use. Anything that goes to a customer or touches money waits for your OK.

Start with a two-week look See what we handle
Waiting for you4:30 PM
Job finished · ready to billJob #318 · Maple St
Invoice draft for Priya ShahWater heater replacement, 50 gallon: $1,850.00. Photos and the customer's signature are on the job. Due in 15 days.
Nothing has been sent.
Example. Try the buttons: nothing goes out until you approve it.
PlumbingHVACElectricalRoofingLandscapingCleaningGarage doorsPest controlPainting

The problem

Good work goes unpaid while you're on the tools.

$17.7K

is owed, on average, to small businesses with unpaid invoices.

QuickBooks Late Payments Report, 2026
59%

of small businesses have invoices 30 days or more overdue.

QuickBooks Late Payments Report, 2026
0

invoices or customer messages go out without your say-so.

Every Kalus client, from day one

What we handle

Six parts of the back office, off your plate.

Taken over one at a time, starting with job closeout and invoicing, because that's where money leaks first.

Job closeout and invoicingFirst

Every finished job gets its photos, signature and invoice.

How it works

Getting paid

Invoices reach the customer, payments get matched, late ones get reminders.

How it works

Quotes and scheduling

No quote gets lost, and every yes gets on the schedule.

How it works

Supplier bills

Bills checked for duplicates and against what was delivered.

How it works

Team paperwork

Timesheets in on time, licenses and insurance renewed before they lapse.

How it works

Customer care

Complaints tracked until they're made right, and regular visits kept.

How it works

Works with what you already use

ServiceM8JobberQuickBooksGmailOutlookGoogle Calendar

Using something else? We check before you sign.

How it works

We watch first. Nothing switches on without your OK.

  1. 1

    A two-week look

    We read your real jobs, invoices and bills for two weeks and change nothing. Then we show you what's slipping.

  2. 2

    You approve the plan

    What we'd handle, what it costs and how we'll measure it, in writing, before you sign.

  3. 3

    One area at a time

    Closeout and invoicing first. Each next area starts only after the last one runs clean.

See every step and the terms

Plans

One monthly fee, sized to your crew.

Every plan covers all six areas, the morning briefing and a monthly report.

Small crew

1–3techs

For the owner who still does the office work at night.

All six areasSee plan →

Medium crew

4–8techs

A few trucks out, and nobody full-time in the office.

All six areasSee plan →

Large crew

9–15techs

Enough jobs that things slip through the cracks.

All six areasSee plan →
Compare plans

One monthly fee plus one-time onboarding, priced after your two-week look.

Add the front desk

Missed-call line, fast lead replies, quote follow-up, review requests and inbox sorting. Add any of them to a plan.

See the front-desk add-ons

Not ready for a monthly plan?

Start with a one-time Tune-Up. We switch on the reminders and follow-ups your Jobber, ServiceM8 or QuickBooks already includes.

About the Tune-Up

Questions

Frequently asked questions

Is this a virtual assistant?

No. A virtual assistant does the tasks you hand them. Kalus is responsible for the results: every job closed out, invoiced and followed up, checked every day, with a monthly report of what was done and what was caught.

What do I still do?

The calls that are yours: approving invoices and customer messages, deciding on credits, refunds and waivers, and handling the complaints that need you. You get one text each morning with only those decisions.

What don't you do?

Payroll, paying bills or moving money, bookkeeping and taxes (those stay with your accountant), signing contracts, legal or hiring decisions, safety sign-offs, and advertising.

Is this one of those AI things?

Some steps use AI to read a message or write a first draft, the way spell-check helps you type. It doesn't make decisions, and it doesn't talk to your customers on its own.

What does it cost?

One monthly fee based on the size of your crew, plus one-time onboarding. We price it after the two-week look, in writing, and only recommend a plan that pays for itself.

Do I have to switch software?

No. We work with what you have, and we'll tell you before you sign if we can't.

Who owns the accounts?

You do. Your phone number, accounts, records and customer list stay in your name.

Can I cancel?

Yes. After the first three months it's month to month with 30 days' notice, and we hand everything back within 10 business days.

Find out what's slipping.

It starts with a 30-minute call. Then we watch your real records for two weeks and change nothing. If a plan won't pay for itself, we'll tell you.

Start with a two-week lookor call (540) 546-6991